Conference Planning Executive

Remote or Hybrid

£24000 - £28000

• Award winning international conference and events business
• Enviable portfolio of clients
• Engaging and driven team
• Plenty of opportunity for growth and development

Key Objectives & Purpose:  

• To manage all client venue finds from brief to completion  
• Sourcing of up to 5 suppliers and management both UK and internationally 

• To ensure outstanding operational excellence  
• Achieve margin percentage set for each event  
• To live and breathe our values ensuring they are at the heart of all business relationships and decisions.  

Role Responsibilities 

• Managing client enquiries from initial enquiry through to completion of booking. 
• To ensure that telephone calls are answered within SLA. 
• To ensure that deadlines and client SLA’s are met. 
• To negotiate the best rates on behalf of clients. 

• To prioritise workloads and support the team in order to fulfil client needs. 
• To proactively learn and follow specific client and internal processes. 
• To be confident in contract checking and scrutinizing the detail. 
• Producing high quality proposal and confirmation documents. 

• To follow up after every booking with a courtesy call and to understand future requirements. 
• To be responsible for collecting final invoice once a booking is complete
• To maximise all product knowledge opportunities by hosting suppliers visiting the office, accompanying client on-site inspections, attending external product knowledge days and attending trade shows. 

• To ensure that knowledge is shared within the company. 
• To generate venue referrals
• To build and development good supplier relationships. 

• To attend four Kit Day (Keeping in touch) day each year  
• To attend two key stakeholders client event per year. 
• To live and breathe the Company values and ensure that all the team follow suit. 
• To ensure the Company maintains a fun, socialising and hard-working environment 

Experience  

• At least 1 years’ experience in a venue find role – can be non-client facing 

Skills & Qualifications 

• An understanding of venue finding and events.  
• Negotiating skills. 
• Worldwide venue & destination knowledge desirable, not essential. 
• Strong organisational skills. 

• Able to work under pressure. 
• Excellent team player. 
• PC literacy including Excel, PowerPoint & Word. 

This is a truly fantastic opportunity to join a thriving business whose core values include; integrity, authenticity & individualism

Next Steps

Send your CV to us today!